“What did we ask for?”
The material, quantity and site can get separated across messages.
One requirement keeps the details together.
ADROITBUILD · MATERIAL COORDINATION
The site asks.
The office acts.
The record stays together.
Material requests, approvals, orders and actual deliveries—in one connected thread, from site to office.
A six-step example. No signup needed. Start with one material need, then see how more work could connect.
Simple tasks on the app Connected detail on the web
ONE SHARED RECORD Fictional example
Riverside · Block A · Foundation work
Cement OPC 53
Requirement R-101 Partially received
- 100 bags requestedRavi · Site Team
- Need approvedAnil · Approver
- 100 bags orderedMeera · Procurement · Fictional Supplier A
USABLE RECEIVED80 bags
STILL TO ARRIVE20 bags
ME
The balance stays visible.Sample follow-up: Meera checks the remaining 20 bags.
THE EVERYDAY GAP
The work moves.
Does the information move with it?
Calls, WhatsApp and registers help teams get things done. The next person still has to ask what happened.
“Who approved this?”
A decision gets buried, and procurement waits for another call.
The decision stays beside the request.
“Where are the other 20 bags?”
A partial arrival is easy to forget when the order looks complete.
Actual receipt and pending quantity stay separate.
Two more gaps in the bigger picture
Supplier knowledge lives in people’s heads.
V1 keeps supplier details with the order and delivery record. Price comparisons and supplier performance analysis remain future work.
Management keeps asking for the latest update.
Start with a clear material position. Connected labour, machinery and daily progress are part of the wider direction, beyond this V1 demonstration.
START WITH MATERIAL COORDINATION
One need.
A clear handoff at every step.
The people change. The material record carries forward.
- 1SITE TEAM
Raise the need
Choose the site, material, quantity and needed date.
Request → assigned Approver - 2APPROVER
Record the decision
Review the request and approve or reject it.
Approved need → Procurement - 3PROCUREMENT
Arrange the order
Select the supplier and record the order quantity.
Expected order → Site Team - 4SITE TEAM
Record the arrival
Enter what actually arrived. Keep any balance visible.
Receipt → shared current position
Anyone with access can follow the same story.
See what was requested, approved, ordered and received—along with who did it and when.
Receiving material does not approve a supplier bill, record payment or mark the construction work complete.
FIVE ROLES · ONE CONNECTED TEAM
Your responsibility.
Your place in the flow.
People see and do the work their company has assigned to them.
One person may hold several roles. Access also depends on their assigned sites. Admin access alone does not grant approval, ordering or site-work authority.
KEEP THE CONVERSATION. KEEP THE WORK RECORD.
What stays on WhatsApp?
What belongs here?
A proposed way of working to test with your team—not a rule to impose on every business.
Talk in your usual channels
Calls, urgent questions, discussion and arranging with suppliers can continue on WhatsApp.
Record the operational facts once
Put the requirement, authorised decision, supplier order and actual usable delivery against the work record. Share a summary when useful.
Avoid maintaining two official records
Agree which record the team relies on. Aim to avoid a second manual entry of the same fact in the group. Important verbal decisions still need an authorised record.
This material flow does not replace a stores inward register, stock ledger or accounting spreadsheet. Some duplicate entry may remain. Agree what must still be kept, who records it and whether the benefit justifies the effort. No WhatsApp import or automatic synchronisation is shown.
A CLEAR START FOR EVERY COMPANY
Find your company.
Join your team.
Know where to begin.
A company starts with its own workspace. Team members join it and receive the roles and site access they need.
- 1Sign in as yourself
Your account is yours, even if you work with more than one company.
- 2Create, select or request to join
Set up a company, choose one you belong to, or request access to your team’s company.
- 3Start with the right access
Admin approves access and assigns roles and sites. Signing in alone does not give work access.
THE BIGGER DIRECTION
Keep work, records
and decisions connected.
One shared foundation, with configurable workflows for different construction businesses. Simple app tasks for ground teams and connected web tools for detailed coordination.
V1 FOCUSMaterial coordinationNeed → approval → order → actual delivery
WIDER DIRECTION · BEYOND THIS V1
Contractor workLabourMachineryDrawingsProgressAccounts coordination
Connect more of the operation step by step, with company processes verified before implementation.
See how your team could use it.
Follow one material request from the site to the final delivery.